User manual

Participant reports
User manual as pdf
FAQs as pdf

Create reports about participants

Create reports about participants
You can create various preedefined reports with yve via 'participant reports' or define your custom report:
  • Predefined reports
    • Short report: only includes participants with the most important contact data and the answers of the questions. Ideal for the orga team on site or for hotel bookings.
    • Detailed report: contains all relevant participant data and all answers to the questions. Format is xls, each participant is one line. Ideal for evaluating your event as all data are included. Rows with changes since one day before the query are highlighted in yellow. The login URL, login name, and the machine-generated password are also included, so that you can use this data to create email messages with your own email tool or to print a print containing this data.
    • Accepted participant list: creates a pdf document with all accepted participants (name, first name, company).
    • Accepted participant list with pictures: creates a pdf document with all accepted participants (name, first name, company) and the profile picture.
    • Signature list for participants: creates a pdf document of the participants with the most important contact data and a field for the signature. Ideal for events where the participants have to confirm their participation by signing it (for example, for training). The header of the report can be edited via 'Event Dashboard -> Printing -> Signature List Header'.
    • Summary graph: Each question that can be evaluated (radio button, checkbox and number field) is added together by yve and listed according to the available options and displayed graphically with a bar graph. Format is pdf. Ideal for a visually appealing evaluation.
    • Summary text: Each question that can be evaluated (radio button, checkbox and number field) is added together by yve and listed according to the available options. Format is pdf. Ideal to get a quick overview.
    • Summary with names: Like the summary text, only the participants who have chosen this option are listed for each option. Format is pdf. Ideal for workshop participant lists.
    • Check-in report short: Excel with a log entry for each check-in process: ticket ID, role (participant / companion#), check-in time stamp (UTC) or check-out time stamp (UTC), important contact data (name, email, telephone, companion fields)
    • Admission detail report: Excel with a log entry for each check-in process: ticket ID, role (participant / companion #), check-in time stamp (UTC) or check-out time stamp (UTC), detailed contact data (name, email, telephone, company, companion fields)
  • Custom reports
    • You can create your own report via 'Create / Change / Delete Reports'. Select the fields you want and set the order.
In addition, they can also create an Ecxel report under 'Contacts -> Reports', which lists all your contacts with their events. The report will use all the filters you have set with 'Contacts -> Filters'.